SCALABLE WORK SCHEDULE MAKER

Built to scale across single or multiple locations.

When I Work is easy to adopt for teams of any size, and is built to scale across one or many locations. Start with a single location or team today, and scale to hundreds within weeks.

SHIFT ELIGIBILITY

Confident, cost-effective shift coverage—every time.

Let When I Work handle shift eligibility to ensure you always have the right people at the right place at the right time. Quickly and automatically match shifts with employee qualifications and availability.

CONTROL LABOR COSTS

Get real-time visibility into your labor costs.

Ensure cost-effective shift coverage that matches qualifications and availability with business needs. Prevent overtime before it happens with alerts, thresholds, and limits. Customers have reported seeing savings as large as:

• 20% Decrease in labor costs
• 8x Time saved scheduling
• 3x Reduction in employee no-shows

EMPLOYEE SCHEDULING SOFTWARE

Use the mobile scheduling app to build, share, and track.

Auto Scheduling

Create the work schedule in one click with Auto Scheduling. Simply create the shifts you need and let the software schedule eligible and available employees with the right qualifications for each shift. It’s that simple.

Assign Tasks

Track the completion of team or shift tasks with Task Lists. Make sure your team is working together and on the same page. You can give everyone on your team the same list, right on their phone.

Schedule Templates

Save time and avoid creating the work schedule from scratch. You can copy and paste the previous week’s schedule or make a template to use over and over. It makes scheduling faster and easier than ever.

Remote Job Sites

Schedule shifts at different addresses or remote job sites. Handle multiple locations or departments with ease. Stay organized with easy-to-manage job sites within the same schedule.

EMPLOYEE SCHEDULING SOFTWARE FEATURES

Everything you and your employees need to manage the schedule is in one place—and it’s easy to use.

Manage Time-off Requests 

• Moderate requests from your team in a few taps.
• Stay organized
• Keep a record of requests
• Increase accountability

Fill Shifts 

• Make it easy for your team to pick up shifts.
• Increase shift coverage
• Maintain staffing levels
• Avoid frantic calls and texts

Trade Shifts 

• Give your team the flexibility they want.
• Empower employees
• Save manager time
• Reduce no-shows

Team Availability 

• Get instant visibility into each employee’s preferences.
• Make scheduling easier
• Keep employees happy
• Reduce employee turnover

STAFF SCHEDULING SOFTWARE

Make planning, filling, and covering shifts fast and reliable.

Confident Shift Coverage

Reliably match team capacity with business needs. Shifts are confirmed so you know who saw them.

Multiple Locations

Easily scale across one or many locations. Schedule multiple teams across job sites seamlessly.

Share Labor

Offer shifts to qualified employees and get notified when the shift has been picked up.

Labor Forecasting

Plan for the future with easy-to-use labor tools and manage your labor budget in real time.

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86% of the country's health systems use QGenda

QGenda delivers the only scheduling-centric Provider Operations Platform to better manage the entire healthcare workforce and truly optimize capacity across the enterprise.

Health systems support care delivery across many departments and locations. The workforce varies from employed, affiliated groups, locums, or staffed through MSOs. Each requires different provider operations and workforce management processes.

Simplify provider operations and optimize your full workforce across the enterprise with QGenda.

QGenda enables organizations to:

Optimize capacity to deliver care

Provide better access to care by ensuring your workforce, rooms, and resources are aligned to meet patient demand.

Save time

Reduce the time it takes to credential providers, build and manage optimized schedules, match providers to patients, track time, prepare payroll, and deliver workforce reports.

Improve provider satisfaction

Improve schedule equity, visibility, and work-life balance for providers. Streamline the credentialing process to eliminate provider frustration.

Increase revenue & reduce costs

Optimize provider time and room utilization to see more patients. Reduce labor expenses on overtime, extra shifts, and locums.

Improve patient safety

Deliver real-time, centralized access to on-call schedules so that the right provider is always contacted immediately in an emergency.

Minimize errors

Deliver real-time, accurate provider schedules. Improve payroll accuracy. Streamline workforce utilization reporting. Ensure access to up-to-date provider credentials and information.

Solutions for Hospitals & Health Systems

Intelligent provider scheduling

Automated, rules-based scheduling supports the unique needs of every provider, specialty, and department across the enterprise.

Digital room scheduling & capacity management

Centralized, real-time view of room availability, equipment, and care attributes allows space sharing and improves room utilization. View and manage exam room and OR blocks, provider schedules, and patient encounter information in one platform.

On-call provider scheduling

Centralized, immediate access to up-to-date, accurate on-call schedules for all departments ensures the correct providers are available for patients immediately when emergency strikes.

Workforce analytics

View up-to-date reports and dashboards to analyze trends, staffing, and utilization across the health system.

Time tracking & compensation management

Automate and geo-verify time punches. Ensure complete and accurate payroll based on complex pay rules.

Provider credentialing

Streamline credentialing, payer enrollment, and privileging across the enterprise. Maintain up-to-date, accurate credentials, and improve access to critical provider data.

Integration with 85+ systems

Exchange critical provider operations data with systems including the EHR, HRIS, RCM, clinical communications, contracting, payroll and more. 

• Baptist Health
• Loma Linda University Health
• Mercy Medical Group 
• Mayo Clinic
• Texas Tech University Medical Center